2013 Review of Spokane Computer Inc – MAG-FILER

With MAG-FILER, professionals can manage the entire year-end reporting process for multiple clients. The software supports federal and state e-filing for 1099s and W-2s. Other features include data verification and batch printing on blank paper or pre-printed forms.

Basic System Functions – 4 Stars

MAG-FILER can be installed on individual workstations used by multiple users. It’s designed to simplify the year-end reporting process to three steps: entering payer information, entering recipient information and e-filing with either the federal or state agency. MAG-FILER supports all 1099 forms and 1098, 1098-E, 1098-C, 1098-T, 3921, 3922, 5498, 5498-ESA, 5498-SA, 1042-S, W-2G and W-2 forms. Data can be imported from formats and exported to CSV and PDF formats. Users can also print to pre-formatted forms or on blank paper.

MAG-FILER’s security features include password protection, Social Security Number truncation and TIN verification. Any recipient forms will display a truncated SSN to protect clients’ sensitive information. The TIN verification feature matches TINs from the forms to the IRS database, checking for input errors before forms are e-filed.

Reporting – 4.5 Stars

MAG-FILER offers unlimited federal and state e-filing directly through the IRS and SSA websites. In addition, the software keeps a log of previously submitted forms and summary reports. Users can sort through and filter recipient data and print totals reports, showing summary amounts for all payee files. Forms can be saved to PDF and emailed to recipients or exported to CSV format. Users can also open the program’s data using Microsoft Access.

MAG-FILER also offers a comprehensive option that will print, e-file and mail copies of forms to recipients.

Import/Export Capabilities – 4.5 Stars

Users can import files and data from Excel, QuickBooks and text data formats. Data from the previous tax year can also be rolled over into the program. MAG-FILER supports exporting to CSV and PDF formats and electronic distribution via email.

Help/Support – 4.25 Stars

MAG-FILER features comprehensive help options including a user guide, website, popup help window and data entry help. The software also links to the IRS and SSA websites. Users can email MAG-FILER and get assistance with e-filing and reporting. Users also receive free phone support during business hours. Updates are available via the website.

Summary & Pricing

MAG-FILER allows users to manage the entire year-end reporting process from preparation to filing. The software can be downloaded from the company’s website for $324. Federal and state e-filing is included in the program and batch printing capabilities allow users to print on blank paper or pre-printed forms. The vendor also offers a comprehensive printing and mailing service.

Best Fit: Accounting firms managing year-end compliance for multiple clients

What’s New:

PDF printing for reports, forms and backup copies
Recipient email option
SSN truncation

Strengths:

Supports multiple import and export formats
Offers service bureau option for entire reporting process
Performs TIN Verification before submitting

Potential Limitations:

No built-in invoicing feature

2013 Overall Rating: 4.5 Stars